Project Manager

Job Summary:

The Project Manager provides project management services to the University for both project and operational activities for various technology and business transformation projects.

Working with cross functional project teams, including both technical and business stakeholders, the PM is responsible for the coordination, documentation, planning, communication, assessment, and ongoing review of technology and business transformation projects.

The PM will be responsible for managing all aspects of the project, including the initiation, planning, and execution phases. They will be responsible for coordinating project tasks, stakeholders, and budget, while following project management principles and best practices.

The PM is responsible for aligning project deliverables to the business case assessments, ensuring that the assessment objectives, solution/scope, resource requirements, budgeting etc. for both project and transition to operations are tracked and monitored to maintain close alignment with the business case assessment. The PM will ensure appropriate controls are put in place to ensure project outcomes and objectives can be measured post-project.

Note that this is a temporary contract for one year.

The Project Manager:

• Provides project management expertise and best practices in support of the successful completion of the project.
• Schedules and coordinates project delivery in consideration to of enterprise scheduled transformation and technology projects and work with other project managers to ensure coordination of delivery.
• Creates and use standard project management principles, templates, and approved methodologies for project management principles; Project Charter, Project Plan, Work Breakdown Structure, Communication Plan, Change Management, Project Budget, etc.
• Develops and facilitates project steering committees, project review/updates and information meetings.
• Works with stakeholders to develop charter, scope of work aligned to business case assessment.
• Assists in the development of a project steering committee and project teams as required.
• Identifies resources required and assigns individual responsibilities within the scope of the project.
• Communicates with project stakeholders, team members, and leadership to ensure project tasks are completed on time and with minimal risk.
• Identifies and documents project RAID (risk, actions, issues, decisions) log and work with stakeholders to develop appropriate mitigation strategies with responsible stakeholder(s).
• Manages project budget; plan, actuals and forecast of project for all resources required for project delivery using standard format developed with Department and Finance.
• Identifies and defines clear deliverables, roles and responsibilities for specific projects or initiatives.
• Provides advice, expertise, and best practice in support of the successful completion of the project.
• Assists in the development of a project steering committee and project teams as required, including working with project stakeholders to develop a scope of work for projects.
• Identifies resources required and assign individual responsibilities within the scope of the project including monitoring the daily tasks of technical personnel to ensure technical staff are actively working toward established milestones.
• Leads meetings to determine the progress and ensure scope, quality and timeline of project is maintained.
• Coordinates tasks with the project stakeholder, team members and leadership to ensure tasks are completed on time and with appropriate quality, minimizing risk, manage issues to achieve anticipated outcomes.
• Works as part of the community of practice of project managers within the Department providing reports and information as required to the project office to maintain an enterprise view of projects and program delivery.
• Creates opportunities for stakeholders and clients to share internal requirements, priorities, and feedback on a regular basis.
• Provides support for project committees including set-up of meeting dates and sites, draft agenda for approval by Chair, follow-up on action items, prepare documents for meeting including management of project documentation.
• Monitors progress on action items between meetings and follow-up as appropriate to ensure delegated task is being completed.
• Provides verbal and written reports, including presentations as required to inform decision making.
• Maintains professional knowledge and currency in related project management, technologies, and methodologies through engaging in learning opportunities both formal and informal.
• Deploys change and release management best practices related to the coordination of project activities to align milestones and deliverables to the institution.
• Communicates in a respectful and professional manner with all members of the team, department, University community and external partners.
• Collaborates effectively as a team member, including sharing information, cross training, and interpersonal cooperation.
• Demonstrates respect for all members of the UFV community and proactively works to create an environment of inclusivity and accessibility.
• Actively engages in learning and activities related to actioning indigenization and understanding the impact of colonialism and the purpose of reconciliation.
• Participates in committees and project teams as required.
• Undertakes related duties as assigned, consistent with the job grade of the position.

Qualifications:

• Undergraduate degree with a technical, or business focus, or equivalent combination of education and experience.
• Completed courses in business/process analysis or project management required.
• Minimum of four (4) years of experience managing IT related projects is required.
• Demonstrated experience and understanding of business and process analysis, business and technical architecture and capability modeling.
• Demonstrated experience in developing project deliverables, reports, presentations and analysis using a variety of applications and tools is required (Microsoft, Visio, team dynamix etc).
• Ability to adapt to ever changing workload priorities and events and effectively reprioritizing or deferring tasks in line with operational and strategic goals.
• Experience assessing and developing business cases/value propositions is required.
• Experience in managing project financials, vendor management, contracts, SOW and PO’s is required.
• Experience in supporting inputs and outputs of a project management office is beneficial.
• Excellent oral and written communications skills.
• Ability to demonstrate a high regard for customer service and conflict resolution skills.
• Demonstrated leadership, communication, and interpersonal skills.
• Excellent problem solving and troubleshooting skills.
• Ability to drive and implement business process and cultural change to leverage the adoption of new processes and utilization of technology.
• Ability to take initiative and work with limited direction.
• Ability to work outside of normal working hours on an emergency or pre-schedules basis.

About UFV:

The University of the Fraser Valley is located on the traditional territory of the Halq'eméylem-speaking peoples. We express our gratitude and respect for the honour of living and working in Stó:lō Tém:éxw (Stó:lō Land; Stó:lō World). In all that we do, UFV strives to support and honour the Stó:lō peoples goals of self-determination and well-being on these lands. A commitment to Indigenization and Reconciliation is core to our institutional Vision and Integrated Strategic Plan: IYAQAWTXW — which means House of Transformation. This commitment includes the goal of centering Indigenous ways of knowing throughout our organization, recognizing our responsibilities to community, and a multi-year plan to increase the number of Indigenous faculty, staff, and administrators working at UFV.

UFV has four campus locations within the beautiful Fraser Valley in British Columbia. Recognized as one of BC's top employers, UFV offers a combination of career and lifestyle benefits. Join a team of 1,400 passionate professionals who value integrity, inclusivity and excellence. At UFV, you will serve a vibrant community, and shape the future of 15,000 students.

Indigenization, equity, and diversity are essential to our work as a university. A diverse community fosters the inclusion of voices that have been historically underrepresented and marginalized. At UFV, we are committed to recruiting a diverse workforce that represents the community we proudly serve. We encourage applications from Indigenous peoples, members of groups that experience discrimination due to race, colour, place of origin, ancestry, and/or religion, persons who identify as women and 2SLGBTQ+, and persons with disabilities. We invite applicants to complete a confidential self-identification survey as part of the application process. All questions are voluntary, with an option to decline to answer. Information will be used to support efforts to broaden the diversity of the recruitment process, and results are not shared with the selection committee. Inquiries about the survey may be directed to careers@ufv.ca. Learn more about our commitment to diversity and inclusion.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. In an effort to be both environmentally and fiscally responsible, UFV will contact only candidates receiving an interview. We thank all applicants for considering UFV for employment. Shortlisted applicants may be required to undergo a criminal record check and/ or a verification of their education credentials. 

UFV is committed to the principle of equity in employment.